dropdown list in ssrs

  • I have drop down list in my report where i need all option . it is some thing like this

    cateogory1

    cateogory2

    category3

    i need one more option saying all in drop down so that when user selets all it has to display for cateogory1, cateogory2, cateogory3.

    column name for this is cateogory

    right now my stored proc is some thing like this

    create proc proc1

    @cateogory

    as

    select * from cateogortTbl

    where cateogoryID=@Cateogory.

    can any one explain in detail as i am new into ssrs.

    how to write a query for this all in dropdown list to get this functinality.

    thank you

  • The best way to do this would be to have two queries, one that just selects everything, without a WHERE clause, and one that selects based on the WHERE clause. Is this TSQL in a stored procedure? If so, you can check to see if the paremeter is passed using an IF statement and then break apart the query accordingly.

    "The credit belongs to the man who is actually in the arena, whose face is marred by dust and sweat and blood"
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    Author of:
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    SQL Server Query Performance Tuning

  • I can't tell if you just want the "ALL" option in the drop down in the report parameters area, or how to handle in it the following code. So, I'll show you how I do it.

    First, assuming the drop down is populated by a query:

    SELECT SortColumn = 2, ID, NAME FROM <TABLE>

    UNION ALL

    SELECT 1, -1, 'ALL'

    ORDER BY SortColumn, Name

    Will produce a query where the first entry is "ALL", followed by all the NAMEs sorted alphabetically. Set the parameter to use the Name as the label, and the ID as the value.

    In the procedure for the report, I typically do this:

    CREATE PROCEDURE dbo.MyReport(@Param1 int) AS

    CREATE TABLE #Values (ID int)

    if @Param1 = -1 -- ALL

    insert into #Values

    select ID from CategoryTbl

    else -- just the selected one

    insert into #Values

    value (@Param1)

    --then join to this table

    select <all the columns to report on>

    FROM <tables>

    JOIN #Values v ON v.ID = <Join Table>.ID

    Wayne
    Microsoft Certified Master: SQL Server 2008
    Author - SQL Server T-SQL Recipes


    If you can't explain to another person how the code that you're copying from the internet works, then DON'T USE IT on a production system! After all, you will be the one supporting it!
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  • cpinky01 (9/9/2010)


    I have drop down list in my report where i need all option .

    cateogory1

    cateogory2

    category3

    create proc proc1

    @cateogory

    as

    select * from cateogortTbl

    where cateogoryID=@Cateogory.

    create proc proc1

    @cateogory

    as

    select * from cateogortTbl

    where cateogoryID IN (@Cateogory)

    where @category will look like {A,B,C,D}

    Raunak J

  • Your main Report Dataset needs to look something like this

    select * from cateogortTbl

    where cateogoryID=@Cateogory or @Cateogory = 'All Cateogories'

    Now you create a new Report Dataset that just Lists the Dropdown Options

    Select Distinct CategoryName from cateorgtTbl

    Union

    Select 'All Cateogories'

    Now select the newly created Report Dataset inside the Parameters settings under the Report Layout.

  • Dennissinned (9/13/2010)


    Your main Report Dataset needs to look something like this

    select * from cateogortTbl

    where cateogoryID=@Cateogory or @Cateogory = 'All Cateogories'

    Now you create a new Report Dataset that just Lists the Dropdown Options

    Select Distinct CategoryName from cateorgtTbl

    Union

    Select 'All Cateogories'

    Now select the newly created Report Dataset inside the Parameters settings under the Report Layout.

    I belive the IN clause will solve the purpose

    Raunak J

  • You right SSRS will put a "Select All" option for Multi-Value Parameters. However, if you want the user to only select either one option or everything it won't work. Also, you have no flexibility as to show different text other than "Select All" or make it default.

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