Blog Post

Logistics For All Day Meetings

,

Quick thoughts about the work required to make all day meetings run smoothly:

  • Suitable space with enough seating (and reasonable chairs!)
  • Turn down the AC if the room is going to be crowded to help with the heat load
  • Plenty of power strips – few people will make it through the day on laptop battery only
  • At least one extra laptop power cable (someone will forget)
  • Might be worth bringing a couple USB cables or setting up a phone charging area
  • Know how to use the projector and who to call if any problems
  • Dry erase markers, post it charts, etc
  • Good phone and a conference bridge if needed
  • Printed instructions for connecting to WIFI (remember some laptops don’t have network jacks anymore)
  • And yes, an agenda and a facilitator to drive the agenda
  • If you’re using LiveMeeting or any of the similar products make sure you know how to use it and ideally get everyone set up ahead of time
  • Coffee and water near by, ideally in the room
  • Throw in a map to the break room, restrooms, and any on site cafeteria if you have people from outside joining you
  • Big trash can for lunch garbage (and you are providing lunch, right?)

I’ve seen a lot of meetings derailed just trying to get everyone on the network. Right behind it is trying to get someone to show something on LiveMeeting that hasn’t used it before.

Rate

You rated this post out of 5. Change rating

Share

Share

Rate

You rated this post out of 5. Change rating